Last updated: September 2026
The National Highways and Road Infrastructure Awards (“we”, “us” or “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store and protect your personal information when you visit our website, contact us or submit a nomination.
1. Who We Are
The National Highways and Road Infrastructure Awards organises and administers awards recognising achievement within the highways and road infrastructure sector.
For the purposes of UK data protection law, the National Highways and Road Infrastructure Awards is responsible for the personal information described in this Privacy Policy.
Contact: info@nationalhighwaysawards.com
2. Information We Collect
When you submit a nomination through our website, we may collect:
- Your name
- Your email address
- Your telephone number
- Your organisation
- The name of the person or organisation you are nominating
- Your reason for making the nomination
- Any other information you choose to provide as part of your nomination
We may also collect personal information when you contact us directly by email or through our website.
Our website may automatically collect limited technical information necessary for the operation and security of the website, such as your IP address, browser type and device information.
3. How We Use Your Information
We use personal information where necessary to administer and operate the National Highways and Road Infrastructure Awards.
This may include:
- Receiving and processing nominations
- Assessing nominations
- Contacting you regarding a nomination
- Contacting nominees where appropriate
- Verifying information supplied as part of a nomination
- Sharing relevant nomination information with the judging panel
- Managing shortlisting and judging
- Administering the awards and associated events
- Responding to enquiries
- Maintaining appropriate records
- Protecting the security and integrity of our website
We will only process personal information where we have an appropriate lawful basis under UK data protection law.
4. Information About Nominees
When submitting a nomination, you may provide information about another person.
You should ensure that the information you provide is relevant to the nomination and that you reasonably believe it is appropriate for us to receive and use for the purposes of administering the awards.
Where appropriate, nominees may be contacted regarding their nomination.
If a nominee is shortlisted or selected as a winner, we may wish to publish their name, organisation and information relating to their nomination through our website, social media, event materials or other publicity. Where appropriate, we will contact the nominee before publishing personal information.
5. Who We Share Information With
Nomination information may be accessed by:
- National Highways and Road Infrastructure Awards organisers and authorised staff
- Members of the judging panel
- Service providers who assist us with operating our website, communications or awards administration
We will only share personal information where it is reasonably necessary for the operation and administration of the awards or where we are legally required to do so.
We do not sell personal information to third parties.
6. Email Marketing
We may use Mailchimp to manage email communications and mailing lists.
Submitting a nomination does not automatically mean that you will be subscribed to marketing communications.
Where we ask you to join our mailing list, this will be optional and separate from submitting a nomination. Where required, we will obtain your consent before sending marketing communications.
You can unsubscribe from marketing emails at any time by using the unsubscribe link contained within the email.
Mailchimp is operated by Intuit and may process information outside the United Kingdom, including in the United States. Appropriate safeguards are used for the international transfer and processing of personal information.
7. How Long We Keep Your Information
Nomination information will normally be retained for up to 24 months following the relevant awards event.
We may retain certain information for longer where reasonably necessary to meet legal, regulatory, accounting or legitimate business requirements.
When personal information is no longer required, it will be securely deleted or anonymised where appropriate.
If you subscribe to marketing communications, your contact details may be retained until you unsubscribe or we determine that they are no longer required.
8. Cookies
Our website may use essential cookies required for the website to operate correctly.
If we introduce analytics, advertising or other non-essential cookies, we will provide appropriate information and, where required, obtain consent before those cookies are placed on your device.
9. Keeping Your Information Secure
We take reasonable technical and organisational measures to protect personal information against accidental loss, misuse, unauthorised access, alteration or disclosure.
Access to nomination information is restricted to those who reasonably require it for the administration, operation and judging of the awards.
10. Your Data Protection Rights
Depending on the circumstances, UK data protection law may give you rights in relation to your personal information, including the right to:
- Request access to personal information we hold about you
- Ask us to correct inaccurate or incomplete information
- Ask us to delete your personal information in certain circumstances
- Ask us to restrict the processing of your information
- Object to certain uses of your information
- Request the transfer of your information in certain circumstances
- Withdraw your consent where processing is based on consent
To exercise any of these rights, please contact:
info@nationalhighwaysawards.com
You also have the right to raise a concern with the Information Commissioner's Office (ICO), the UK's data protection regulator.
11. Third-Party Websites
Our website may contain links to websites operated by third parties.
We are not responsible for the privacy practices or content of external websites. We recommend reviewing the relevant privacy policy before providing personal information to a third-party website.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, the awards, our services or our legal obligations.
The latest version will be published on this website with the date it was last updated.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal information, please contact:
National Highways and Road Infrastructure Awards
Email: info@nationalhighwaysawards.com